Trade fairs in Dubai, Germany, China and Singapore attract large Indian delegations. Flights and hotels near the venue get expensive the moment show dates are announced, so speed matters.
Book when dates are announced
Fares and hotel prices rise steadily as the show approaches. Request a group quote as soon as the delegation size is roughly known.
Business visas
Most destinations need a business visa for exhibitors. The organiser's invitation letter, your company's cover letter and proof of the stall booking are commonly asked for. Start early — some consulates take weeks.
Samples and displays
Product samples and display material in checked baggage may need to be declared at customs, and large shipments should go by cargo. Ask us to add extra baggage on the group booking before you fly.
Staggered travel
Stall set-up teams often travel two days before the rest of the delegation. They can be a separate small group or individual tickets.
Quick answers
Can part of the delegation return earlier?
Yes. Travellers on different dates can be split into separate group blocks or booked individually.