Group travel guides, written by people who book groups
These are the questions our desk answers every week — how a group fare is held, when names are due, what happens to the deposit if numbers drop, and which airport to pick for Goa. Short, practical, and updated when airline rules change.
Group booking basics
How group fares, deposits, name lists and airline rules actually work.
How airline group booking actually works, step by step
From the first enquiry to e-tickets: how a group fare is priced, held, paid for and ticketed — and where groups usually trip up.
Read guideName list deadlines on group flights: what they are and how not to miss one
Why the airline wants names weeks before departure, what counts as a "name change", and a simple way to collect names without mistakes.
Read guideGroup fare cancellations and refunds: what you can realistically expect
Deposits, dropping a few passengers, cancelling after ticketing, and what happens if the airline is the one that cancels.
Read guideAre group fares cheaper than buying individual tickets?
Sometimes yes, sometimes no. What you are really buying with a group fare is price certainty — here is when that is worth it.
Read guideGroup booking deposits and payment schedules, explained
How deposits and balance payments are staged, why the dates are strict, and how to collect money from 30 people on time.
Read guideChanging a passenger on a group ticket: what is allowed
Swapping one traveller for another, fixing a misspelt name, and why the answer depends on whether tickets are issued yet.
Read guideGetting a GST invoice on group air tickets for your company
What details to share so the invoice is in your company name, and the small mistakes that delay input tax credit.
Read guideWhen to ask for group fares: lead times that actually work
How far ahead to ask for domestic and international group fares, which Indian peak seasons fill up first, and why "too early" exists too.
Read guidePlanning by trip type
Weddings, offsites, school trips, teams and conferences.
Booking flights for a destination wedding: a planner's checklist
Guests from five cities, RSVPs that change weekly, and an aunt who needs a wheelchair. How to keep wedding flights under control.
Read guidePlanning flights for a company offsite without the last-minute chaos
For HR and admin teams: approvals, multiple departure cities, GST invoices and what to do about the three people who will drop out.
Read guideSchool and college trips by air: a checklist for teachers
ID rules for minors, consent forms, supervision ratios and the questions parents will ask you — all in one list.
Read guideFlying a sports team: kit bags, equipment and match-day timing
Cricket kits, bicycles and hockey sticks all count as baggage. Declare them early and pick flights that do not ruin match day.
Read guideWhen a group is too big for one flight: how to split it sensibly
Airlines limit how many group seats they release on one flight. Here is how to split 100 people without losing anyone.
Read guideCharter flight or group seats on a scheduled flight?
Charters give you control of the timing and the aircraft. Scheduled group seats are cheaper and simpler. A side-by-side comparison.
Read guideDestination guides
Route-specific advice for the places groups fly to most from India.
Goa group trips: which airport, which season, which flight
Goa has two airports 60 km apart. Picking the right one can save your group an hour on the road each way.
Read guideFlying a group to Leh: altitude, weather and baggage
Leh sits at about 3,500 m. That shapes when flights operate, how your first day should look and what you should pack.
Read guideKashmir group trips: flying into Srinagar
Seasons, security at Srinagar airport and why your return day needs more time than you think.
Read guideAndaman group trips: flights to Sri Vijaya Puram (Port Blair)
The flight is only half the journey. Ferry timings decide which flight your group should take.
Read guideChar Dham Yatra by air: flying a pilgrim group to Dehradun
Fly into Dehradun, register for the yatra, book helicopters early — and plan the pace for the oldest person in the group.
Read guideUmrah group flights from India: a practical guide for organisers
Jeddah or Madinah, the Ramadan rush, Zamzam water rules and the paperwork for every pilgrim.
Read guideDubai group trips from India: flights, visas and timing
Dozens of daily flights, two nearby airports and a visa every Indian traveller needs to sort out before flying.
Read guideThailand group trips from India: Bangkok, Phuket and the visa question
Two Bangkok airports, direct flights to Phuket, and entry rules for Indian passports that have changed several times recently.
Read guideSingapore group trips from India: what to sort out early
Direct flights from most metros, a visa that has to be applied for through an authorised agent, and an arrival card to fill online.
Read guideSending a delegation to a conference or trade fair abroad
Business visas, invitation letters, show-week pricing and carrying samples — what exhibitors and delegations should plan for.
Read guideBefore you fly
Documents, baggage, check-in and what to do when plans change.
Baggage on group bookings: allowances, pooling and extra kilos
What is usually included, why "pooling" rarely works the way people hope, and how to add extra kilos cheaply.
Read guideWill our group sit together on the flight?
Seats together are requested, not guaranteed — unless you pay for seat selection. Here is how to get close.
Read guideWeb check-in for a group: doing it once, for everyone
When web check-in opens, how to do it for 20 people at once, and who still needs the airport counter.
Read guideBabies and children on group flights: fares, IDs and seating
Age bands, lap infants, ID and the seats babies are not allowed in.
Read guideElderly passengers and wheelchair assistance in a group
Ask in advance, give details per passenger, and plan airport time around the slowest member of the group.
Read guidePassports and visas for an international group: a checklist
Passport validity, name matching, visa timing and a plan for the one person whose visa is late.
Read guideThe airline changed our group's flight. Now what?
Schedule changes are common. Here is what you are entitled to and how we sort it for the whole block.
Read guideCollecting passenger details from a group without mistakes
A one-sheet template, a deadline before the airline's deadline, and one person who checks every row.
Read guideTravelling with 10 or more people?
Send us the route, rough dates and head-count. A Group Desk executive will come back with airline options, the fare validity and the date by which names are needed — usually the same working day.